Aspen View Regional Division No.19

POLICY: BCE

CATEGORY: BOARD COMMITTEES

POLICY STATEMENT:

The function of Board Committees shall be fact-finding, deliberative and advisory rather than legislative or administrative.

REGULATIONS:

1. The Board has established the standing committees that are attached following this policy. The terms of reference are established by the Board for each committee.

2. Committees shall

a. be established by a resolution of the Board that specifies

1. Name of the committee.

2. Powers of the committee

3. Committee terms of reference

a. Membership

b. Meetings

c. Minutes

d. Reporting to the Board

e. Remuneration

f. Budget

b. exercise additional powers as specifically assigned by the Board.

GUIDELINES AND PROCEDURES:

1. Trustees will be elected to committees by the Board at each annual organizational meeting. The Superintendent or designate shall attend committee meetings.

2. The chair of each committee will be elected at the first committee meeting.

3. The chair of the Board shall be an ex-officio member of all committees.

4. Reporting to the Board shall be carried out by the chair of the committee or the administrator designated by the Superintendent or designate.

5. The agenda will be developed by the chairman of the committee and the administrator designated by the Superintendent or designate.

6. Committee meetings will be held at the call of the Superintendent or the committee chair to address matters that have been directed to that committee by the Board.

7. The chair of each committee shall work closely with the administrator assigned in those matters which fall within the general sphere of interest of his/her committee.

8. In preparing recommendations for the Board’s consideration, the committee shall consult with the Superintendent.

9. Committee meetings shall be held only when a quorum of the members are present. For the purposes of this policy, "quorum" shall mean two of the Board-appointed members of the committee, or one Board-appointed member and the chair as ex-officio member.

10. The chair of the Student Appeals Committee or the Superintendent or designate is empowered to second replacements to the committee to meet timelines imposed by legislation.

11. Board members who are not appointed to a committee by the Board may choose to attend committee meetings, without remuneration, and contribute to the discussion, but may not propose motions or vote on motions.

12. All committees are established and appointments are made pursuant to The School Act.

Date of Adoption: February 13, 1995

Date of Amendment: February 3, 2004

Review Date: February 2007

Legal Reference: Section 44(2), School Act

Cross Reference: Policy BCB - Board Officers.