POLICY: BDDC
CATEGORY: AGENDA
PREPARATION
AND DISSEMINATION
POLICY STATEMENT:
The Board believes that an agenda prepared in a
standard format and disseminated in a timely manner will facilitate Board meetings.
GUIDELINES AND PROCEDURES:
1. The
Superintendent and the Secretary-Treasurer, in consultation with the Chair or
vice-chair, shall be responsible for the preparation of the agenda for the
regular meetings of the Board.
2. Any
member of the Board may submit items for the agenda, provided they are
submitted to the Superintendent or Secretary-Treasurer at least five calendar
days prior to the meeting.
3. The
agenda shall be forwarded to each Trustee no later than three working days
preceding a Board meeting. Trustees
shall share in the responsibility of ensuring that they receive their agenda
packages.
4. Materials which cannot be prepared in
time to meet the deadline may be distributed separately, or delivered to the
meeting.
5. Only
emergent items may be submitted after the agenda deadline or at meetings, and
only through the Superintendent. Such
items should be accompanied by any material required for presentation.
6. Emergent items shall be considered to
be those that require immediate decision.
7. When the emergent nature of an item is
in question, its acceptance for the agenda shall be determined by a majority
vote of the Board.
Date of Adoption: January 9, 1995
Date of Amendment: October 5, 2004
Review Date: October 2007
Legal Reference: Section 44, (3)
(d), School Act
Cross-Reference: