Aspen View Regional Division No.19

POLICY: BHD

CATEGORY: BOARD MEMBER COMPENSATION

& EXPENSES

POLICY STATEMENT:

The Board believes every trustee should be compensated for the time spent and expense incurred in the performance of trusteeship.

GUIDELINES AND PROCEDURES:

1. Compensation rates will be established each year at the organizational meeting, but may be adjusted at other times by Board resolution.

2. Each trustee shall be eligible to receive

a. a meeting honorarium for each authorized Board or committee meeting attended

b. reimbursement of kilometrage and expenses incurred in performance of their trusteeship for attendance at Board approved functions.

c. communication allowance equivalent to one per diem per month

d. up to 3 per diems, in addition to those mentioned in 2.a. and 2.b., on an annual basis for duties related to the role of Trustee

3. Trustees will be reimbursed at rates established by the Board as follows:

a. a meeting rate (per diem)

b. a subsistence rate

c. a kilometrage rate

d. a subsistence rate when required to stay overnight

e. travel time rate

4. Compensation will be contingent upon the completion of the appropriate forms and claims.

5. Trustees will establish an annual operating budget for legislative expenditures in conjunction with the budget planning process.

6. The chair shall receive an additional per diem per month.

7. The Board expects trustees to report and claim expenses in a manner that will safeguard administration from making judgements.

8. One-third of honorariums will be designated as payment of unclaimed expenses.

9. Per diem is based on elapsed time from departure to arrival. If that elapsed time is 4 hours or less it constitutes a half day; over 4 hours constitutes a full day; and over 8 hours constitutes a day and a half.

Date of Adoption: January 9, 1995

Date of Amendment: January 12, 2006

Review Date: January 2009

Legal Reference: Section 44 (2) (d), School Act

Cross-Reference: Policy DLC - Expense Reimbursement